1. Registration and payment

• Registration is online only.
• Prepayment of registration fees is required. Visa and Mastercard are accepted; no payments will be accepted at the door.
• Payment must be completed within 15 minutes to secure a place. A registration is not confirmed until payment succeeds.
• All events have entry caps and close automatically when full.
• The Tournament Committee may refuse an entry or reject an incomplete registration.

2. Withdrawal and refund policy

2.1 Participant-requested cancellations

A participant may cancel all or part of a registration and receive a refund if ETTC receives the request before the refund cutoff and the tournament draw date.

Each participant-requested refund is subject to one $10 administration fee per cancellation request. The administration fee will not exceed the amount otherwise refundable.

No cash refund will be issued for a participant-requested cancellation received after the refund cutoff, including when another player later fills the vacated place or when the withdrawal results from illness, injury, travel, scheduling, or another personal circumstance.

For a documented medical emergency or another exceptional circumstance, the Tournament Committee may provide a future ETTC tournament credit. A credit is discretionary and is not guaranteed.

2.2 Partial cancellations

Before the refund cutoff, a participant may cancel one or more selected events without cancelling the entire registration. The refundable amount is the amount paid for the cancelled event or events, less one $10 administration fee for the cancellation request.

A general registration, membership, sanctioning, or other fee that continues to apply to the remaining registration will not be refunded. If all events are cancelled in the same request, ETTC will calculate the refund as a cancellation of the entire registration.

2.3 Organizer changes or cancellations

No refund is due when the Tournament Committee provides a reasonably equivalent opportunity to compete, including a combined event or modified playing format.

If ETTC cancels an event and does not provide a reasonably equivalent alternative, the amount paid for that event will be refunded in full. The $10 administration fee does not apply to an organizer-initiated cancellation.

If ETTC refuses or removes an entry for an administrative reason not caused by the participant, the affected registration fee will be refunded in full.

2.4 No-refund circumstances

No refund will be issued when a participant:

• withdraws after the draw is prepared or after tournament play begins;
• fails to appear for a scheduled match;
• defaults or deliberately fails to complete a required match;
• provides materially inaccurate eligibility, age, identity, or rating information; or
• is removed or disqualified for misconduct, an unsafe act, or a breach of these rules, the ETTC Code of Conduct, or applicable Safe Sport policies.

2.5 Requests and processing

Cancellation requests must be submitted through the ETMS cancellation function or another written method designated by the Tournament Committee. The time ETTC’s system receives the request determines whether it met the refund cutoff.

Approved refunds will be returned to the original payment method, normally within 10 business days. Membership or sanctioning fees already remitted to another organization are refundable only to the extent that organization returns them to ETTC.

3. Events, ratings, draws and awards

• Events with fewer than three entrants may be cancelled, combined, or modified at the discretion of the Tournament Committee.
• The Tournament Committee may modify the schedule, playing format, event structure, or draw where necessary to ensure the orderly conduct of the tournament.
• Current TTCAN ratings will be used for rating-restricted events. The TTCAN Rating System will be used as a guide.
• A player without a Canadian rating will be assigned a temporary tournament rating by the Referee.
• An unrated player who deliberately misrepresents their playing strength to enter a rating-restricted event may be removed from that event by the Referee.
• No prize money will be awarded for a defaulted or incomplete match.

4. Laws, equipment and clothing

• All matches will be conducted under the current ITTF Laws of Table Tennis and ITTF Regulations.
• Racquets must comply with Section 2.04 of the current ITTF Regulations. Playing surfaces must be covered with rubber appearing on the current ITTF List of Authorized Racket Coverings (LARC).
• Players must wear sport shirts and shorts or skirts that contrast with the colour of the ball, together with clean, non-marking, rubber-soled indoor athletic shoes.
• Outdoor footwear is not permitted in the playing area.

5. Match attendance and conduct

• The default time for every match is five minutes after its scheduled start time.
• Participants must act respectfully, courteously, and sportsmanlike at all times and must comply promptly with the directions of tournament officials and volunteers.
• The Tournament Committee may remove a participant whose conduct is unsportsmanlike, abusive, unsafe, or otherwise detrimental to the tournament or its participants.

6. Safe Sport

ETTC is committed to a safe, welcoming, and inclusive environment. Players, coaches, officials, volunteers, spectators, and all other attendees must comply with the ETTC Code of Conduct and all applicable Safe Sport policies.

Harassment, abuse, discrimination, bullying, intimidation, violence, retaliation, or other misconduct will not be tolerated. Consequences may include a warning, removal from the venue, disqualification, forfeiture of prizes, suspension of playing privileges, or referral to the appropriate governing body, without refund where this policy provides.

7. Emergencies, postponement and force majeure

If circumstances beyond the reasonable control of the Tournament Committee—including severe weather, facility closure, public-health orders, equipment failure, or another emergency—affect the tournament, the Committee may postpone, reschedule, modify, or cancel all or part of the event.

The Committee may provide a rescheduled event, tournament credit, partial refund, or full refund after considering the portion of the tournament completed, the services and competition already provided, and unavoidable non-recoverable expenses. The Committee will communicate its decision and the basis for it to affected participants.

8. Authority and interpretation

• The Tournament Referee has authority to interpret and enforce the rules governing play. The Referee’s decisions concerning the conduct of play and application of those rules are final.
• The Tournament Committee has authority over tournament administration, entries, scheduling, formats, event structures, draws, safety, and discipline, subject to these Event Rules and applicable law.
• ETTC may amend these rules when necessary and will communicate changes as soon as reasonably practicable. A later amendment will not retroactively reduce the refund rights that applied when a participant paid, except where required by law or circumstances beyond ETTC’s reasonable control.

9. Privacy and media consent

By registering, participants consent to ETTC’s collection, use, and disclosure of personal information for registration, scheduling, communications, results, ratings submission, and other purposes directly related to tournament operations. ETTC will handle personal information in accordance with applicable privacy legislation.

By registering, each participant—or their parent or legal guardian where required—permits ETTC to photograph and make audio/video recordings during the tournament and use them, without compensation, in results, news releases, promotions, websites, social media, and club publications.